Renting party equipment: tent, benches and sound for your event
A milestone birthday, forty guests, a garden available. What's missing: seating, a roof just in case, music, and something to keep the children busy. Buying it all would be absurd — you don't throw a party every week. That's exactly why party equipment is one of the most rewarding rental categories there is.
What a party really costs — bought and rented
Let's price a garden party for forty. Bought: five beer-table sets around 500 euros, a decent gazebo 200 to 400, a sound system from 300. That's a good 1,000 euros — for one afternoon, after which everything is in the way.
Rented, the same party runs 100 to 200 euros. The gap is wide enough that the question barely arises — unless you host large gatherings several times a year.
The classics: what a party actually needs
- Beer-table sets — the single most requested item for any outdoor party.
- A gazebo or party tent, because weather never respects planning.
- A sound system with speakers; go one size up for outdoors.
- Standing tables for the reception and buffet.
- A popcorn or candyfloss machine — the quiet star of children's birthdays.
- A bouncy castle if children are coming and space allows.
- String lights and a patio heater for the evening.
Four weeks ahead: the right time to book
Party equipment is seasonal, and you feel it. Between May and September much is taken on good weekends — tents and table sets especially. Ask four weeks ahead and you have the pick; search on the Wednesday before and you take what's left.
A second point many underestimate: transport. Five beer-table sets don't fit in an estate car. Clarify in advance whether you'll make several trips, whether the owner delivers — or whether you rent a trailer alongside.
After the party: return it properly
The point where private rentals most often sour is the return. Benches get packed away damp, tent canvas folded before it's dry, and next time everything smells of mildew. So plan Sunday morning for drying rather than throwing it all together on Saturday night.
That costs you half an hour and decides whether you're welcome back at the same owner for your next party — in a neighbourhood, that's worth more than saving a few euros.
How renting works on Tavaa
Search the app for equipment nearby, pick your dates and book. Payment and deposit run securely through the app. A few photos at handover, return after the party — done.
And if you have table sets or a gazebo sitting in the basement: party equipment is searched for all year round and is surprisingly easy to rent out. One weekend a month often covers what you paid for it.
Frequently asked questions
- What does it cost to rent a beer-table set?
- From a private owner, usually 5 to 12 euros per set per weekend, with package deals if you need several. For comparison: a new set costs 80 to 150 euros and then needs permanent space in your basement or garage.
- How many seats do I need for how many guests?
- A classic beer-table set seats eight to ten. For a standing reception, plan seats for about two thirds of your guests; for a sit-down meal, seats for everyone. Better one set too many than one too few — unused benches bother nobody.
- Do I need a permit for a party tent in my garden?
- For a normal party tent or gazebo on your own property you generally need no permit as long as it's temporary. Public spaces are different — there you need special permission from the local authority.
- How late can I play music in the garden?
- Statutory quiet hours start at 10pm, when music must come down to room volume. A one-off party isn't forbidden, but tell your neighbours in advance — that prevents more trouble than any volume control.
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